Unlocking Local Workspace documents

In certain circumstances, an administrator may need to free a document that a particular user has locked. This might be because:

• The user who locked the document is not available and someone else urgently needs to work on the document.
• The user did not synchronize properly.
• The user wants to continue to work on the document remotely through Web Access.

In these situations, you may need to unlock the document so that the vault copy may be worked on.

Warning    Unlocking a document from a user’s Local Workspace can lose changes made to the document by that user while the document resided in the Local Workspace if the document has not been synchronized to the vault. The original copy of the document in the vault will be unlocked and considered by Meridian to be the latest revision. For this reason, a document should only be unlocked after it has been synchronized.

Note    The Revoke Quick Change for Others privilege is required to unlock Local Workspace documents.

To unlock one document locked in a user’s Local Workspace:

1. In PowerUser, navigate to the locked document.
2. Right-click the document and select Show Revisions.
3. Right-click the last revision, which represents the copy locked in Local Workspace and choose Unlock from Workspace. A confirmation dialog box appears.
4. Click Yes.

NEW  To unlock all documents that are locked in a user's Local Workspace for one vault:

1. In Meridian Enterprise Administrator, expand BlueCielo Users and Groups in the left pane and click Users.
2. In the user list, click the name of the user for which you want to unlock documents.
3. On the Action menu, point to All Tasks and click Unlock Documents. The Unlock Documents dialog box appears.
4. Read and understand the warning. Proceeding to unlock documents cannot be undone.

5. In the vault list, click the name of the vault name for which you want to unlock documents.

6. Confirm that the user name is correct.

   To see how many documents are locked by the selected user, click Check.

• The quantity appears in a dialog box. Click OK to close the dialog box.
7. If you are certain that you want to unlock the documents, click Finish. A dialog box shows the results of the command.

The next time that the user who had the documents locked logs on, they will be shown a Local Workspace conflict message stating This file is modified outside the vault. For information on resolving Local Workspace conflicts, refer to the BlueCielo Meridian Enterprise User’s Guide.